| |
| | |
| |  |
| |
| |
   

        
|
Corporate
Governance Guidelines
1. The Role of the Board of Directors
The Board of Directors (the “Board”) is responsible
for the oversight of the Company and its business. This role
is carried out through the selection of a qualified senior
management team charged with directing the daily operations
of the Company and executing the Company’s established
business plan, strategies and objectives. The Board serves
to advise, consult with and monitor the performance of the
senior management team.
The Board will act with honesty and integrity in the oversight
of the Company and holds the Company’s management to
the same standards of conduct. The Company maintains a Code
of Business Conduct and Ethics to which all directors and
employees are expected to adhere. Waivers of the Code for
any officer or director are evaluated and granted or denied
by the Nominating and Corporate Governance Committee of the
Board, other appropriate committees of the Board and the Board.
The Code, along with any waivers granted, will be posted on
the Company’s website.
2. Composition of the Board
The Board will consist of the number of directors provided
for in the Company’s organization documents, as amended
from time to time, who are elected by the stockholders. A
majority of the Board will consist of directors who satisfy
independence requirements determined by the Board, in accordance
with the Company’s bylaws, federal laws and rules and
regulations promulgated, from time to time, by the Securities
and Exchange Commission and the New York Stock Exchange. It
is the Board’s intention that all outside directors
will be free from any relationship that, in the opinion of
the Board, would interfere with their exercise of independent
judgment as a director. The Board may, from time to time,
designate a former director to serve as an Emeritus Director.
An Emeritus Director may serve in an advisory capacity to
the Board, but will not be a voting member. The Board does
not have a policy on the number of Emeritus Directors that
may serve the Corporation at any one time.
The Board will form and delegate authority to committees when
determined appropriate by the Board. However, generally these
committees are limited to those the Board determines are necessary
for the operation of a public company similar to that of the
Company. It is the Board’s policy that all significant
decisions and actions be considered by the full Board. The
Board has standing Audit, Compensation and Nominating and
Corporate Governance committees, each consisting entirely
of independent directors, as determined by the Board. Changes
in the members and chairs of the Board’s committees
are made by the Board after appropriate consultations and
consideration by the Nominating and Corporate Governance Committee.
The Board, through its Nominating and Corporate Governance
Committee, periodically assesses whether the current size
of the Board and each committee is appropriate and sufficient
to function effectively as a body.
It is the Board’s policy that its directors may not
serve concurrently on more than three public company boards.
For purposes of this limitation, a “public company board”
is defined as (i) a board of a public corporation whose securities
are registered with the United States Securities and Exchange
Commissions and which is subject to the reporting requirements
of the Securities and Exchange Act of 1934 and (ii) a board
of a registered investment fund. If a director serves on multiple
registered investment boards within the same investment fund
family, the board service for such family of registered investment
funds will only count as service on one board for purposes
of the computation of the foregoing limitation.
The Board believes that stockholders will benefit from the
continuity, experience and stability that comes with longevity
of service on the Board. As such, the Board does not believe
it is appropriate to limit the terms of its directors.
3. Director Qualifications
Subject to the approval of the Board, the Nominating and Corporate
Governance Committee is responsible for establishing and evaluating
the qualifications of existing directors and potential director
candidates. The Committee considers such attributes as character,
integrity, judgment, experience, professional achievements
and financial and business acumen.
The Board recognizes that the personal and professional circumstances
of its directors may change over time and that some changes
may conflict with the director’s ability to serve reliably
and objectively. In addition, the Nominating and Corporate
Governance Committee monitors the qualifications, performance
and effectiveness of directors. An individual director is
expected to tender his or her resignation in writing to the
Chairman when such director’s circumstances have so
changed, or the Board has determined, that he or she is unable
to continue to serve effectively. The Board believes that
stockholders will benefit from the continuity, experience
and stability that come with the longevity of service on the
Board. As such, the Board does not believe it is appropriate
to establish a mandatory retirement age.
4. Functioning of the Board
The Board will meet at least four times each year and hold
such other meetings from time to time as necessary to carry
out its responsibilities. A majority of the members of the
Board shall constitute a quorum. A majority of the members
in attendance shall decide any question brought before any
meeting of the Board. Directors are expected to attend all
meetings called, unless extenuating circumstances dictate
otherwise. Directors are further expected to devote the appropriate
time and effort necessary to effectively discharge his or
her responsibilities as a director.
The Chairman is responsible for leadership of the Board, including
overseeing the agenda and presiding over the meetings. Board
materials related to agenda items are provided to directors
sufficiently in advance of a meeting to allow directors to
review and study the materials in preparation for their discussion
and consideration at the meeting.
The Chairman may invite members of management or outside advisors
to attend the meetings for the purpose of facilitating discussions
of agenda items. Additionally, the Board invites an outside
advisor who has been designated as an advisory board member.
It is the Board’s policy to schedule executive sessions
at each regularly scheduled Board meeting to allow the non-employee
directors to meet without management present.
5. Functioning of Committees
The Board has standing Audit, Compensation and Nominating
and Corporate Governance Committees. The members and chairs
of these committees are recommended by the Nominating and
Corporate Governance Committee and appointed by the full Board.
Each committee consists of directors who satisfy the independence
requirements established by the Board.
Each committee maintains a written charter that sets forth
the committee’s purpose, structure and responsibilities.
The charters provide for an annual evaluation of the performance
of each committee. In addition, each committee has the authority
to obtain advice and seek assistance from internal and external
legal, accounting or other advisors, as it deems necessary.
The frequency, length and agenda of committee meetings are
determined by the chair of each committee, in conjunction
with the requirements of the committee’s charter.
6. Board Resources
Directors have full and free access to the Company’s
management. In addition, the Board, as a whole, shall have
the authority, to the extent it deems necessary or appropriate,
to obtain advice and seek assistance from legal, accounting
and other advisors.
7. Board Compensation
Directors’ fees, as established and reviewed periodically
by the Compensation Committee, shall be the only compensation
for Board and/or committee service. Directors’ fees
will consist of cash and/or options to purchase the Company’s
common stock.
8. Management Development and Succession Planning
The Compensation Committee will periodically review the Company’s
executive management, including the CEO, and the steps being
taken to assure the succession of qualified officers of the
Company and it subsidiaries.
As determined necessary by the Board, the Nominating and Corporate
Governance Committee will search for, nominate and evaluate
potential successors to the CEO, including the consideration
of candidates recommended by the CEO.
9. Director Orientation and Continuing
Education
All new directors will receive an orientation package consisting
of documents necessary to understand the Company and the Board
with such materials including, but not limited to, a copy
of the Company’s certificate of incorporation and bylaws,
Code of Business Conduct and Ethics, a summary of Board committee
appointments and copies of committee charters, copies of directors
stock option and award plans, a summary of Board and management
contacts and a schedule of upcoming Board meetings. New directors
will meet separately with the CEO and CFO to discuss the Company’s
business plan, financial and operation strategies and corporate
objectives.
Directors are encouraged to participate in programs developed
to train and educate public company board members to better
understand and perform their duties. The Company will reimburse
directors for reasonable expenses incurred to attend such
programs.
10. Performance Evaluation
The Board, with assistance from its Nominating and Corporate
Governance Committee, will conduct an evaluation of the Board’s
performance at least annually. As part of such evaluation
or at such other times determined by the Board, the Board
will periodically review and update these guidelines, as necessary.
11. Governing Documents
The Board does not intend for this document or any of its
committee charters to conflict with the Company’s certificate
of incorporation, bylaws or with each other. If such a conflict
should arrive, the applicable provisions of such documents
will govern in the following order: (1) certificate of incorporation,
(2) bylaws, (3) Corporate Governance Guidelines, (4) the applicable
committee charter.
12. Disclosure of Corporate Governance Guidelines
These Corporate Governance Guidelines will be made available
on the Company’s website.

|
|
|
| |
©
Copyright 2006 Arena Resources, Inc. All rights reserved. | |
|